With everyone in global lockdown, Zoom, the video-conferencing system, has for so many become the most popular way to communicate. It has become a critical part of our communications infrastructure as many people work from home. Zoom is currently the most popular Apple download and second most popular Android download in the world. But do you know the rules of Zoom?
You Don’t Need an Account
Zoom Meetings are the foundation of Zoom, and the term refers to video conferencing meetings using the platform that allow remote and co-located meeting attendees to communication frictionlessly. Since you you don’t need to have a Zoom account to attend a Zoom meeting, you can freely meet with clients or virtual group meetings.
Selecting a Zoom Plan
Zoom offers four distinct pricing plan for your business subscription (not including a Zoom Room subscription).
• Zoom Free
Most people new to zoom will try out the Zoom Free plan to start. This is the best option if you work solo or with only one or two other people in the same location. With the free version of Zoom, users can hold an unlimited number of meetings, but group meetings with multiple participants are capped at 40 minutes in length.
• Zoom Pro
This is the best option if you’re using Zoom with a small team with at least one member working remotely full-time or part-time so you can collaborate effectively, no matter where the meeting is hosted. It’s relative cheap and . Mute yourself when you’re not speaking.
• Zoom Business
Zoom Business is best-suited to small to medium-sized businesses with multiple teams regularly scheduling Zoom meetings and it offers cool features for businesses to brand their Zoom meetings with vanity URLs and company branding, dedicated customer support, and transcripts of Zoom meetings recorded in the cloud.
• Zoom Enterprise
For businesses with 1,000 employees or more, this plan of Zoom offers unlimited cloud storage for recordings, a dedicated customer success manager, and discounts on webinars and Zoom Rooms.
Download Zoom it’s Easy
Once you’ve selected your Zoom Plan, sign up and download Zoom onto your computer to start using it. Users can sign up using their work email if they’re signing up for an individual free account.
If you’re setting up a zoom room you’ll also need to download Zoom Rooms for Conference Room on your computer and Zoom Room Controller for the tablet in the meeting room.
Schedule a Zoom Meeting
Now you’re set up to get started using Zoom. You can schedule a meeting using the Zoom app. To do this, you can start a new meeting in the moment by clicking “New Meeting,” or clicking “Schedule Meeting” to book a Zoom meeting for the future. Once you’re in a Zoom meeting, you can use features like turning your video and microphone settings on and off, inviting other meeting participants, chatting with other meeting participants, recording the meeting, and sharing your screen.
What Is Zoom Bombing and How to Prevent It!
Zoom bombing, or Zoombombing, occurs when an uninvited individual gains access to your Zoom meeting. They join the Zoom session with the intent to disrupt the meeting. Luckily, Zoom bombing can be prevented by enabling Zoom’s privacy settings and there are steps you can take to prevent this from happening.
• Create a password for your Zoom meeting
When you schedule a new meeting, under the Password section, click the checkbox next to Require meeting password. This allows you to type in a strong password that you can share with meeting participants. Participants will be asked to enter the password to join the meeting. Those who don’t have the password won’t be able to join your meeting.
• Use the waiting room feature
The waiting room feature allows the meeting host to determine when participants can enter the meeting. The meeting host can admit attendees one-by-one or all at once. When you’re signed into Zoom, click the Schedule button to create a new meeting. Click on Advanced Options, check the box next to Enable Waiting Room.
• Limit who can share their screen
Once your meeting has started, click the up arrow next to Share Screen, then click Advanced sharing options. Under Who can share? select Only Host to make sure the meeting host is the only participant who can share their screen.
• Lock the meeting
When you’re in your meeting, click Manage Participants in the Zoom toolbar. You should see your meeting participants listed on the right-hand side of the screen. In the bottom right-hand corner, click the More button and select Lock Meeting. This prevents any new participants from joining the meeting, even if they have the meeting password.
Some enthusiastic users eager to show off their Zoom classes online have unwittingly violated users privacy rules. On social media, they have posted tiled screenshots of their meetings on Zoom and other web conferencing tools. There’s one major problem, many of these pictures often include not only face but their full names too. Sharing these screenshots online violates a lot of social media and company policies not to mention GDPR, so make sure you have permission!
Mute yourself when you’re not speaking
This is a basic rule of video conferencing etiquette, but its very important, no matter which software you use. Mute yourself when you’re not talking to cut down on distracting background noise. In your preferences, you can set yourself to be automatically muted when you join a meeting. When you’re ready to un-mute yourself, you can save yourself a click by pressing and holding the space key if you need to chime in for a brief second.